Find out how you can download and set up Zoom Video conferencing software for the Windows 11 PC.
Applications such as Zoom, Microsoft Teams, or the Google Meet have existed for many years now. However, they were during the era of the pandemic that these apps saw an enormous increase in the number of users they had. With the focus of the world shifting increasing on working from home and remote working, applications such as Zoom were more important to all.
Zoom is a great tool for video-based meetings, regardless of what the function is. Zoom can be used to manage your company, hold corporate gatherings, or even teach your students from a distance or take classes far away when you are a student. This guide will guide you through Zoom and discuss its many aspects and will also guide you through the fundamentals of Zoom.
So, with no further delay we’ll begin by following the steps to help you utilize Zoom to use Zoom on the Windows 11 computer.
Table of Contents
What is Zoom and Why Should You Use Zoom?
Zoom is defined as cloud-based video communications application that can be used on both mobile and desktop devices. The app was released almost a decade ago on the 10th of December 2012. However, as mentioned before the program gained most fame and popularity during the outbreak.
When it comes to the issue of why you should utilize Zoom Here are some reasons to use it:
- The application is accessible for free and offers numerous premium subscription options, each with additional benefits targeted towards certain uses. That means that you’re most likely to locate the right plan for your requirements.
- The app is compatible with every device running on multiple platforms such as Windows, macOS and Android.
- Zoom allows you to place participants in a online waiting room prior to when they are able to join the meeting.
- With a zoom, up to 49 people can be displayed on the screen.
- Through Zoom it is possible to record video conferences and save the recordings in cloud storage for future use.
- Zoom allows hosted video conference to be streamed or shared through social media platforms such as Facebook.
- Zoom includes built-in collaboration tools and engagement tools that enhance the user experience and assists in managing the conference.
Zoom Plans and Pricing
If you’d like, to make use of Zoom without spending any money. However, Zoom also has a variety of paid subscriptions for those who wish to get more involved using the software. Zoom offers different plans that are designed for general usage as well as for educators, healthcareand developers. If you’re interested to know more, visit their price section on their website and look through the plans available.
In this article, we’ll quickly look over the plans for general use as well as their costs and the plans available. The first is the basic plan, which allows you to organize unlimited meetings for groups. However, the maximum duration allowed for these meetings is 40 minutes, and up to 100 participants can join. Additionally, you will be able to join chat rooms for groups and private chats.
The next option is the PRO plan, which is priced at Rupees 1300, or 14.99/month per license. It together with the other features of the Basic plan, lets you perform other tasks like streaming your social media accounts or one Gigabyte in cloud storage for storing videos of meetings.
Then, there’s the ‘BUSINESS’ or “ENTERPRISE plan, which both cost Rupees 1800, or 18.99/month for each license. These plans include additional features that are suitable for large-scale companies, such as expanding the number of participants in meetings up to 300 or 500 in the case of the “ENTERPRISE” plan.
What are the Requirements for Running Zoom?
The creators of Zoom have designed the program so that it runs on every device. There are some suggested specifications that the program’s developers have specified are needed to allow the program to function seamlessly in the Windows 11 computer. Here are the recommended requirements:
- Processor Dual-Core Intel/AMD processor or greater
- RAM: 4 Gigabytes or more
- Built-in, USB or wireless headset/speaker for audio output
- In-built, USB or wireless microphone to input audio
- Built-in, USB or wireless video recording device
In addition to physical requirements obviously you’ll need an internet connection that is active. However, the speed or bandwidth required will differ based on the type of work you are doing. An audio call could be made using a connection of 1Mbps. If you are looking for an HD or 720p video call that includes screen sharing, you’ll need an 2.5 to 3Mbps connection. In the event of an Full HD or 1080p call with screen sharing , the requirements could be 4 to 5Mbps.
Download and install Zoom onto the Windows 11 PC
Before you can join or start your own could video conference, you need to be running installed the Zoom client running on your system. In Windows 11, there are two methods to download Zoom onto your PC. You can either open your browser on the internet and download Zoom on its official website or use Microsoft Store to install Zoom. Microsoft Store to install Zoom. We’ll show both options to allow you to do it in the way you prefer.
If you’d like to use Zoom, you can use the Microsoft Store to install Zoom then you can open the Store by looking for it on the Search Menu search, and then choosing it in the results of your search.
When when the Microsoft Store window opens, enter ‘Zoom’ into the search bar at the right side of the screen and choose the Zoom Cloud Meetings’ app from the results of your search.
Then, click the “Install” button, and the application will begin downloading and installing onto your PC.
The download will take a while to complete, which shouldn’t take longer than 2 minutes, and it will be downloaded to your PC.
You can now type “Zoom Zoom’ in your Start Menu search and you will see it in the results of your search. It is now downloaded Zoom on your PC. It is possible to launch the program by clicking it once in the results of a search.
You can also install the Zoom installer on the official site too. Visit zoom.us/download to open the new tab of your web browser.
When you arrive on the Download Center’ page, you will find Zoom Client for Meetings at the top of the list of downloads available. Click the blue ‘Download button’ below it.
Then, double-click the installer, and the installation process will start.
A second window will open and will read “The installation was successful”. If you wish to set up auto-updates on Zoom and other applications, select the checkbox that reads Automatically keep up-to-date by selecting either ‘Slow’ or ‘Fast’ from a dropdown menu that appears next to it. Then, click “Done” and then close the window.
Then, you can choose to sign in to the account you have created with your Zoom membership or sign up to a conference directly by using the room code or link.
The Basic Operations of Zoom
Once you have signed in to Zoom on your computer, after you sign in to the Zoom client from your personal computer You will be shown your homescreen. From there, you are able to take a variety of actions. You can either organize a meeting, or join one already in place using the meeting ID or a join link. You can also schedule an event to be scheduled for the future by with this menu. In this section of the guide, we’ll show you how to perform certain actions yourself.
Include People in the Contacts list in Zoom
Zoom includes a Contacts list feature that lets you add other Zoom users to the list and make inviting participants to your meetings or joining meetings easier. To add another person to your list of contacts, first switch to the tab ‘Contacts’ by clicking on the icon.
Then, click the tiny “+” icon, and then choose ‘Invite a Zoom Contact’.
Then, a small window will pop up that reads “Invite Zoom’. Zoom’. To add another person to your Zoom contacts list You must have the email addresses of their contacts. Input their email addresses in the textbox labeled ‘Email’ and click the ‘Invite button’ to send them an invitation.
The window will inform you that an invitation was given an invitation to user.
If you expand the “External” list in the Contacts section, you will find that the invitation is still in the process.
If the person you added accepts your contact request, you’ll be notified. They will be added to your contact list , and you are able to start an exchange about them, or even invite them for a meet-up.
How to Host a Meeting on Zoom
When you arrive at the Zoom homepage, you can begin the meeting by clicking the icon for ‘New Meeting. If you wish to begin the meeting with your camera not switched on, simply click the tiny drop-down arrow that is below the orange icon just below the “New Meeting text. Then, remove the ‘Start with Video’ option. From there, you may also select to use your personal Meeting ID if you want to.
Then the main ‘Zoom Meeting’ screen will pop up within that window. Inside there is a smaller window labelled “Join Audio’. This window lets you join the meeting using the default audio settings, or to check the audio output and input devices, if you wish.
In general, it’s recommended to test your audio devices prior to you attend a meeting in order to ensure that you don’t run into audio issues after the meeting begins. Select the ‘Test Speaker and Microphone’ text beneath the blue ‘Join With Computer Audio’ button to begin testing the audio equipment you have.
The window will play the audio you should be capable of hearing. If you can clearly hear the audio, then you are able to complete this portion of the test by pressing the blue “Yes” button.
The next step is to test the audio input device or microphone. This is also where the default audio input will be the first option. You can speak whatever you like and pay attention at the input level gauge increases. This is a sign to determine if the microphone can detect your voice. In addition, what you speak will be repeated to ensure that you be able to hear.
Once you have set the audio output device and input device, then you’ll be presented with your main Zoom interface. You can then perform various actions using the options that are accessible in this interface.
How to Mute/Unmute Microphone or Switch Audio Device in Zoom
If you’re in an event and aren’t actively participating in an exchange, it’s recommended to ensure that your microphone is turned off. It’s easy to do to do this by clicking on the microphone icon that is located in the left-hand side of the Zoom Meeting window.
If you’d like to turn off your mute, you can do it by pressing the microphone button time.
If you click the small icon just below the microphone button, the menu will be displayed. From there, you’ll be able to immediately change between various audio output and input devices that are connected to your computer. It is also possible to directly access the menu for audio settings from here.
How to Share Zoom Meeting Link
If you’re organizing a meeting it is necessary to send the link to others who would like to join. It is easy to do this by sharing the meeting’s link. To get the link to the meeting, once the Zoom Meeting window is open, use the keys ALT+i and click the three dots that are next to the button ‘Apps’ and then click ‘Invite’.
Then, click the Copy Invite Link Click on the ‘Copy Invite Link’ button.
Your Link will be copied to your clipboard, and you are able to send it to the attendees or anyone else you wish to invite to your meeting. Click on the link to join your meeting and immediately join your meeting.
Schedule a Meeting on Zoom
With Zoom you can plan an appointment for a future date very quickly. To schedule a meeting, first start by opening Zoom by typing it on the Start Menu search and selecting it from the results of your search. Then, click the ‘Schedule’ icon beneath the “New Meeting’ button.
A window will open named ‘Schedule Meeting’. from there, you can alter the properties of the meeting, and define parameters such as the time, date, duration and more.
For the beginning, you should make use of the text box beneath “Topic” to tell the participants about the topic or reason for the meeting. There are two dropdowns in the middle of ‘Start’. Select them to select the date for the meeting as well as the beginning time of the meeting , respectively. Finally, make use of both dropdowns below “Duration” to choose the duration for the session.
You can also choose whether it is a regular meeting by checking the box prior to it. If so you must mention the date and time on the invitation to calendar. You also have the option of selecting the time zone you prefer.
There are additional options and settings available that you can tweak. You can create an Meeting ID or use your personal Meeting ID. It is usually recommended to create an ID for a Meeting instead of using your personal meeting ID.
Within the section Security, you are able to create a password which each participant has to enter to gain access to the meeting. You can also choose to create a waiting area in which participants will be seated when they join the meeting. You can set permissions to allow video recording for the host as well as the attendees and select you would like to select which calendar service to make use of.
If you select ‘Advanced Options and you’ll be presented with additional options for the ability to mute participants who have just joined, or recording the event and store it to your computer. Once you have set the parameters for future meetings according to your preferences then click Save’.
When you click save, a small window will open. From there, you can invite people to join by cutting and distributing directly to participants or via a calendar invitation.
Join a Zoom Meeting
To join an Zoom meeting, you’ll require an invitation to join directly or you will need the meeting ID as well as the password. When you’ve got the link for the meeting, just click the link and your browser will open.
In your browser’s window you will see an email inviting you to launch Zoom Meetings. Zoom Meetings application to join meetings.
Alternately, you can make use of the Meeting ID or Passcode for joining the group.
To do this, once you are in the Zoom application is running Click on the Join button that is next to the button ‘New Meeting.
A small window will open. There are two boxes. Enter the Meeting ID into one text box, and in the second text box, enter your username. Also, select the checkbox before “Don’t connect to audio” or ‘Remove the video’, if you would like those settings to be activated.
Then, you need fill in the Meeting Passcode in the text box, then click on the ‘Join Meeting’.
No matter how you participate in the conference, the initial screen that appears is the “Video Preview” window. You will be presented with the option of joining the meeting using your camera enabled or deactivated. Choose the option you’d like.
Then, a new window will open prior to you joining the meeting, titled “Join Audio’. From there, click ‘Join using Computer Audio’ and you will be able to join the meeting.
Share your screen on Zoom
If you’ve got an idea or presentation that you would like to display during a meeting, you can make use of the “Share Screen option’. To start select the ‘Share Screen button’ on the Zoom app’s home page.
The process is the same as joining the meeting. The first step is to input the Share Key or the Meeting ID into the text box, and then select the Share screen.
Then, you need fill in the Meeting Passcode inside the textbox and then click on “Join Meeting’.
When you click “Join Meeting”, you will need choose a window to share. On the Basic tab you can share any window currently open on your PC or you can use the screen of a Whiteboard or you can use the shared screen on your iPhone and iPad.
When you select the tab ‘Advanced’, you’ll be able to share a portion of your screen, or any images from a second camera.
If you go to the tab ‘Files and then ‘Files’, you’ll be able to share files from various cloud services such as Dropbox and Google Drive. This is the way to show your screen via Zoom.
How to Install Apps on Zoom
Zoom lets you add apps to enhance your experience with Zoom. To install an app first, go to the tab ‘Apps’ and you’ll be shown the ‘My Apps’ section. The apps you have installed will be listed there.
To add applications to Zoom, simply click ‘Discover’ and you’ll receive a list of apps that can be added to Zoom.
Then, click the button ‘Add.
When you click ‘Add to Cart’, you will be taken to a new browser window. It will then display all the information that the app has access to. Then, click on the box that reads ‘Allow this application to access’ …’ and then click “Authorize”.
You will now get a pop-up in your browser’s window, informing you to launch Zoom Meetings. Zoom Meetings client. Click on ‘Open Zoom Meetings’.
When you launch Zoom you’ll see it is successfully integrated into Zoom Meetings. Zoom Meetings application and.
If you wish to shut down any application currently running Click “My Apps’.
You will be taken to the ‘My Applications’ tab. You can view all open applications in the section ‘Opened. Click on “Close All” and the applications will close.
If you wish to delete the application, simply click Manage next to the app in the My Apps section. You will be directed to the App Marketplace page.
You will be able to view details about the application and the option to uninstall or update the application. Click the Uninstall button to uninstall the app from Zoom.
In your browser, a second window will pop up that reads “Uninstall App”. You will need to choose the reason you wish to remove the app and then click “Uninstall” and the application will be deleted.
As we mentioned earlier, if you prefer not deinstalling, you can follow the steps below to upgrade an software. Just click on the update button under Authorized.
Once you’ve learned how you can install and control applications on Zoom Here is an overview of extremely useful apps that will surely enhance your experience with Zoom:
- Google Workspace: This app lets you plan meetings, join, and manage Zoom meetings using Gmail as well as Google calendar.
- Google Drive for Zoom: With this app it is easy to save and move the recordings of your meetings onto Google Drive.
- Slack: If you install this application it will allow you to set up a Zoom meeting or conference call from any Slack group or channel with only one slash command “/zoom’.
- Coursera: The app works ideal for both learners and teachers. It allows you to integrate Coursera into the Coursera learning experience into zoom meetings to improve the learning experience.
- Evernote: Enables users to edit and access your Evernote content via Zoom.
- Zapier: This app it is possible to automate a variety of tasks within Zoom, such as organizing meetings or sending out invitations to meetings.
- DocuSign: This extension lets you join to your DocuSign accounts to Zoom and make use of bots to sign documents digitally.
Some Useful Zoom Shortcuts
It’s fine to navigate through menus but having a good understanding of keyboard shortcuts can dramatically increase the efficiency of Zoom. Here’s a list of the most useful shortcuts you can master and apply.
|ALT+m||Shut off everyone, except for the host.|
|ALT+i||Menu for invites|
|ALT+Shift+s||Start/Stop screen sharing while hosting|
|ALT+t||Pause/Resume screen share|
|ALT+F4||Close the current window|
|F6||Switch between windows that are open using Zoom|