How to Share Screen on Microsoft Teams

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How to Share Screen on Microsoft Teams

To make it easy to collaborate with team members Now, you can connect your screen to Microsoft Teams.

Microsoft Teams is a collaboration platform that allows people who work from distant locations to communicate and chat, to meet online and share files. Sometimes, audio calling or a virtual meeting with your team or coworker isn’t enough. Therefore, you might need to show your screen to your group members to show them know exactly what you’re discussing.

Utilizing the Microsoft Teams Screen Sharing feature You can select to share the entire screen (programs tabs, desktops, programs and so on. ) or a particular window or an PowerPoint display, or even a Microsoft whiteboard.

If you share the entire screen, everything that is on the screen is visible the users with whom you are sharing your content.

If you share only one window, any other windows that are not part of the window shared will be displayed as a dark gray screen to those who you share your screen. This is a good option in case you don’t want to share confidential data from your computer.

How to Share Your Screen on Microsoft Teams

Microsoft Teams makes it easy to share your screen when you chat or meet on your Teams application. If you’re making an presentation or demonstrating the latest feature or product or working on a project, using your device’s screen as a display is the most efficient method to do it. We will look at how to share your screen using audio or video calls using the Microsoft Teams app:

Then, open the Teams app, sign in when you are asked to join a meeting or call. Video streaming in your meeting isn’t required for sharing screen and you can switch it off or on according to your preference.

If you’re in an audio call or video conference and you are in a video or audio call, click the share symbol (a area with an arrow in it just below the Leave button).

When you click to share the screen, the Share Content section is displayed beneath that icon (right on the Teams interface) and will offer options for using the shared screen. You will now be able to share the entire screen or just a window for a particular application.

If you choose the ‘Window option, you’ll be able to see a view of all applications windows in use on the device. Choose the window you want to pass along by simply clicking on it.

The window you choose will be shared automatically with those who are sharing it. If you are sharing the screen or window during a meeting in a group the display will also be available to all the participants.

When you have shared the window or screen there will be an orange border around the media that will inform you what part of your screen is shared. On the top the screen you will see an icon with sharing screen controls. Additionally, the Teams window will be reduced to the bottom of your screen, as it is shown in the image below.

If you share the app’s window, only the windows will show to the person you share it with.

To share your entire screen, click Screen option under the Share Content screen. Everything visible in your display will become accessible to the person or people who you share the screen with. If you have multiple desktops All your desktops or screens will be displayed here along with previews.

In the section Share Content, you’ll also find the option to change between presenter modes, which allow you to alter the way the content you share is distributed.

There are four modes of presentation within Microsoft Teams:

  • Content-only Mode This is the default mode for presenting that only displays your content that you have shared. Camera feeds are not show when you use this setting.
  • Standout Mode The mode can be activated when your camera is on. The video feed will show in the lower-right corner of the shared screen, but without background (only you will be visible from your feed). However, your feed could block any other content that is located in the bottom-right edge of your screen.
  • Side-by-side mode In the Side-by-side mode, the sharing screen will be split into two parts: your YouTube feed and the shared content set against a background.
  • Reporter Mode The mode shows your shared content as when you were broadcasting live news or teaching your class. Your video feed as well as your shared media will appear over a with a large background.

How to Stop Screen Sharing on Microsoft Teams

If you’re done with your presentation and would like to end showing the screens, this is very simple to accomplish. All you need do is click the “Stop Presenting” button on the top on the Teams interface.

Alternately, you can select on the icon for sharing (box that has an “X” in it) within the reduced Teams window in the bottom corner on your display.

If you do not want the distractions of the Teams window, you can select the minimize button in the window.

How to Share Screen via Microsoft Teams on Android or iPhone

You can also make use of your mobile device (Android and iPhone) to share screens with Microsoft Teams. Here’s how to connect your mobile screen to Microsoft Teams.

Start Microsoft Teams on mobile. Open Microsoft Teams app on mobile and join a meeting , or make a phone call.

Click the three dots on the right side, just below the button to leave.

Then, click the Share button in the menu.

Before sharing, switch the option ‘Audio’ to add the audio on the screen sharing (optional). Then, click the Share screen option.

Certain Microsoft Teams channels would have additional options, including ‘Share Photo’ and ‘Share Video “Share Video” and “Share Powerpoint’.

When you click the “Share Screen’ option, a pop-up window will pop up. Click the ‘Start Now’ button.

Your mobile screen will automatically be shared via your Teams app. People who you share your screen with will see every aspect of your mobile screen, including every app you launch until you decide to stop sharing. Your Teams windows will be reduced to the lower right edge of the screen.

If you think that the your minimized window causes distraction then press the ‘X’ button to close the app that has been minimized. However, your screen will be shared with the person who are on the other side.

To turn off using your computer screen on your mobile Click the button to maximize on the reduced Teams app window , or drag the screen to the bottom and then click the Team application notification button to go back to the conference call.

Then, press the ‘Stop Presenting’ button within the Teams application.

In contrast to the Desktop Teams app, the mobile does not display the red border that surrounds the content you share. It is therefore easy to forget you’re sharing your mobile screen with other users. Therefore, ensure that you end sharing your screen when you have finished presenting, prior to sharing private information on your mobile.

To share images via Microsoft Teams, click/tap ‘Share photo’ in the Options to Share.

Then, choose a picture from your gallery, then click “Start Presenting” to end sharing of photos.

After you have done sharing, click the button ‘Stop Presenting’ within Teams. Click the ‘Stop Presenting’ button in Teams app to end the presentation of the image.

Things You Should Know Before Sharing Screen via Mobile

  • Any notifications that are sent to your mobile phone will appear to anyone with whom you share the screen with.
  • All messages and calls that are displayed in the notification previews will be visible to the other person. Be sure not to open any texting or messaging apps when you are sharing screen.
  • Open apps will be visible to anyone else.
  • While your passwords will remain secret when you are sharing the screen with others, the users (with whom you share the screen) are able to view your keyboard inputs as well as the short appearance of the characters from your password as you enter them.

It is suggested to enable the “DND (DO not DISTURB) feature on your phone that will block all notifications and alerts that are running in background. You can sign in to the apps you want to share in advance and leave your apps running on the background, to avoid entering passwords when screen sharing.

Sharing Your Screen On Microsoft Teams Chat

Sometimes, you may want you to display your screens when chatting in your Teams application. This feature is available only on macOS as well as Windows apps.

Then, select “Chats” on the navigation panel to the left side. This will start a chat window with an individual or group using Microsoft Teams.

Then, click on the ‘Screen Share’ button located in the upper right corner in the window for chat.

Select the desktop or windows that you’d like to include in the Chat.

Your screen will be automatically triggered to share the selected chat.

If you want to stop the sharing of your screen simply click the button ‘Stop Presenting’ on near the bottom of the Teams interface.

Share Your Screen on Microsoft Teams Web app

It is also possible to share your screen via Microsoft Teams. Microsoft Teams web app. Here’s how to accomplish that:

First, visit the Teams online website and log in with your account credentials.

Alternately, go to the Office 365 website and sign up using the username you used and your password. After that, click on the ‘Teams icon on the left side.

Enter your password once more and click ‘Sign In’.

When you’re in the Teams app Join a call or meeting, and a pop-up appears in the upper left right corner in your web browser, asking permission to utilize the microphone and camera. Choose ‘Allow’ to allow Microsoft Teams use your camera and microphone.

Then, press the ‘Share in the call.

When the window pops up, select the type of sharing you would like to share – the entire Screen’ either ‘Window’ or the ‘Chrome Tab’. You can select to share a specific tab in your browser, instead of sharing the entire browser.

Choose the content you wish to share, and then click the Share button that is located at in the middle of your pop-up.

After that, click the button ‘Stop sharing’ at the lower right of the screen to stop sharing content.

Zoom In or Out the Shared Screen

Sometimes, it is advisable to focus on the screen shared to see the content being shared. If the presenter is using a greater resolution on their computer this will make it harder to discern the contents (especially when they’re handwritten text).

Zoom In or Out on Desktop App

To zoom into or out of shared content, make use of keyboard shortcuts:

  • Zoom in: Ctrl++/plus
  • Zoom out: Ctrl+-/-minus

Zoom In or Out on Android and iPhone

If you’re making use of Teams on your smartphone You can make use of your touchscreen’s pinch button to zoom into or out of the content shared.

How to Give Control of Shared Screens on Microsoft Teams

Sometimes, you may require collaboration with team members on specific tasks. For instance, you might require assistance in with presenting or editing the slides you share. In these instances you can give the control of the content you share to a different participant in the meeting using Microsoft Teams, so they have access to, present and edit the shared content to their own advantage. If you’re in a group gathering the feature will allow you to give control to anyone of the meeting. Here’s how to grant control over Shared Screens:

Start Team’s app, and then join in a meeting or conference like you normally would. If you’re in a group ensure that the person you wish to control the presentation is also by the group.

Click the Share button to begin the screen sharing or presentation. Then, choose ‘Screen’ or Windows. If you chose the option ‘Window select the appropriate window of the application from the dropdown menu.

After you have began your screen sharing Click on “Give Control to Share Control’ on the sharing menu at the top of your screen . Then choose the recipient from the selection.

The selected person has control of your presentation. The sharing bar is where you will determine who controls your screen.

To ensure security It is advised to hand control over to those you trust.

Take Back Control When Sharing Screen

To regain control over the content you share, just select “Cancel Control or ‘Return control’ button in the sharing bar that appears at the top of your screen.

The user won’t have any influence over your content, other than to the ability to view it.

Request Control of Someone Else Screen

Microsoft also lets you request control over the screen shared by someone else is sharing your screen. Here’s how to ask for control of another’s screen:

If you’re engaged in a conference or calling to make a request, press the button ‘Request control’ in the toolbar menu located at the top.

Click the “Request” button in the prompt box.

After this, the person will either accept or deny your request.

Once they have accepted the request you made, then you are able to choose objects, edit the content, or make any other modifications to the media that will be available to everyone attending the meeting. When you’re done you can click the “Release control” button to let go of control.

What can you do using Control of the Shared Screen?

  • Add or modify files to the files presented
  • Assistance with the presentation
  • Edit, select or modify the content shared
  • Let other participants give the right to control.

That’s it.