Make use of the Teams add-in in for Outlook to plan meetings for Teams using Outlook.
The majority of users utilize Microsoft Teams and Outlook heavily in the event that their company deploys Microsoft suite of services. Teams and Outlook are both the most popular apps for a variety of communication requirements. However, sometimes, while making use of one app, you suddenly realize that you’ll need the other one as well.
It’s great that, as Microsoft software, these products have an extensive integration. It is possible to use some capabilities of Microsoft Teams within the Outlook application without needing to launch the app in a separate window. Let’s take a look and see what’s in it for us.
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How to Get the Teams Add-in in Outlook
Through the Team Add-in for Outlook You can set up meetings with Teams directly from Outlook. This add-on is accessible in the Outlook application available for Windows as well as Mac, Web, and mobile.
If you’re using a Windows PC All you have to do is install Microsoft Teams and Outlook installed on your PC. It is essential to be running Office 2013 or Office 2013, Office 2016, Office 2019, and Office 2021 running on your computer, along together with Microsoft Teams (work or school) application. This Teams client will detect and install the appropriate add-ins within the Outlook application.
When you use Outlook for Mac, the Teams add-in will be available when you’re using Outlook version 16.24.414.0 or later, and is activated by an Microsoft 365 or Office 365 client subscription.
How to Use the Teams Add-In
This add-in makes it simple to schedule meetings using the Outlook application. It is important to note that with the add-in, you are able to set up meetings with specific participants and not group meetings. To schedule meetings for channel you must make use of Microsoft Teams. Microsoft Teams app.
If you look at the type of medium you’re in it’s likely that you’ll see the add-in at various places.
In the Outlook Windows Desktop app
Start the Outlook application. Switch to the calendar view at the lower part on the bar navigation to the left.
On the Home tab, select the “New Teams Meeting’ tab to make use of the Teams add-in to set up meetings in Microsoft Teams.
You can also add additional information such as the name of the meeting (subject) as well as the number of attendees as well as the start and ending time in the meeting creation dialog box.
You may also include a message in conjunction with the meeting invitation. Details to join the meeting as well as the dial-in number (if the company has an audio plan) will be automatically added to the invitation. Click “Send” to send the invitation to the meeting.
In Outlook for Web
Visit outlook.com to use Outlook for Web and sign in using the details of your Microsoft account. Change to the calendar view by clicking the option in the left toolbar.
Click ‘New Event to create a brand new meeting.
Switch on the toggle for ‘Teams Meeting’ to schedule meetings automatically within Microsoft Teams from Outlook.
Once you have sent an invitation to join the meeting, the details of the meeting will be included in the invitation.
In the Mobile App
The Teams add-in is utilized when creating an event from scratch, just as it is when you use it with Outlook to Web.
Change to the ‘Calendar’ tab at the lower right on the page.
After that, tap the+’ icon to create an event.
In the screen for creating events scroll to the bottom and turn on the toggle for “Teams Meeting”.
Once you have sent an invitation to the meeting, the details of the Team meeting will be displayed in your calendar as an event.
If you or the users of your company upgraded to Skype for Business to Teams and Teams, then the Teams add-in won’t work under certain conditions. If it’s Teams using its Island co-existence mode, i.e., the mode that lets you use Skype and Teams to users, the Teams add-in won’t work on the mobile app.
It’s available in the desktop application and Outlook web using the Island mode. Users have the option of using both Skype as well as Teams within Outlook when they are using the Island mode as a default. The choices are only available when administrators change their meeting policies.
However, the add-in isn’t accessible in the mobile application. The Teams add-in is accessible when you’re in the “Teams only” or “Skype for Collaboration with Teams for Business’ and meetings co-existence mode. The configurations for the Co-existence mode are only available via the Teams Admin center by the IT administrators.
Teams Add-In Not Available in the Desktop app
If you are unable to locate the add-in on your desktop application, it could be a variety of reasons.
- The Teams add-in won’t be available when you install Outlook through Microsoft Store. Microsoft Store. Install the click-to-run version Office in order to utilize Teams. Teams Meeting add-in.
- To utilize Teams Add-in, you must have an Exchange mailbox. Teams Add-in, you need to have at minimum one Exchange mailbox on your Outlook profile to set up Teams meetings. If you don’t have an Exchange mailbox for the primary user who is trying to arrange meetings, this add-in will not be accessible.
- This Teams add-in demands users sign in to Teams by using Modern Authentication. If your organization hasn’t turned on Modern Authentication, the add-in will not be available until they enable it. If modern authentication is enabled and you are able to access the prompt, you’ll need to sign in with multi-factor authentication in order to access the add-in.
- The Teams Add-in is also not installed if the option to have private meetings isn’t turned on within the Teams Admin center, since it is only possible to have private meetings using this option, not have channel meetings. Only the IT administrators can activate this feature for their companies. Go to the Microsoft Teams Admin Center. Go to Meetings in the navigation pane to the left. There are a few options that will appear beneath it. Go to the ‘Meeting Policies’ tab from here. In the section ‘General you can enable the toggle to the option to allow private meetings to be scheduled..
Fix: Teams Add-in Not Working
If there’s no reason to believe that the Teams add-in isn’t working, however it’s not working, shut down both Outlook and Teams desktop applications.
First quit the Teams desktop application and then restart it. Log in to Teams using Teams app.
After that, you can restart then the Outlook application. The Teams add-in will appear within the Outlook app after you have repeated these steps in the exact sequence.
Make sure whether the Teams Add-in isn’t disabled
In the event that your Teams add-in isn’t working check that it’s not disabled. Click on the File tab on within the Outlook ribbon.
Go to “Options in the lower-left corner of the screen.
A dialog box with Outlook Options will open. Select ‘Add-ins’ from the navigation pane to the left.
Check that Microsoft Teams Meeting add-in to Microsoft Office’ isn’t listed under the section titled Disabled Application Add-ins.
If so, choose the COM Add-ins option in the dropdown menu at bottom , and then select Go.
Find the option to enable Microsoft Teams Meeting add-in to Microsoft Office and select the checkbox next to it to activate it. Select ‘OK’ to enable it to your Outlook. Then, restart Outlook.
Run the Troubleshooter
If the problem persists, click this link to download the Teams Add-in Outlook not working. Select ‘Open’ in the dialog box that appears on the page. The troubleshooter’s automated program will start and attempt to resolve the issue for you. Follow the steps in the display.
If the problem persists Download and install Microsoft Recovery Support Assistant. Microsoft Recovery Support Assistant and follow the steps on the screen for automatic troubleshooting.
The Teams Add-in to Outlook is extremely efficient. Apart from scheduling meetings through Microsoft Teams directly, you can also track whether a contact is in good standing from within your company directly from Outlook. It is also possible to start the meeting straight away using the Teams app, instead of scheduling it through Outlook. Outlook app.